Our exclusive Casa Manager services: Designed for successful hosting in unconventional venues

Tailored Support for Each Booking. Casa Managers provide customized support based on the type of event you are hosting. Here’s how they can assist:

Corporate Meetings:

• Host your on-site planning meeting before your booking: Gain valuable insight into best practices for loading in, setup, layout, breakdown, and load-out, based on the Casa Manager’s deep knowledge of the property and building limitations.
• Coordinate and receive all food, beverages, vendors and additional service deliveries and pickups.
• Set up the meeting layout and supervise on-site furniture removal/reinstallation.
• Ensure the comfort levels of the space are optimal at all times.
• Coordinate your team’s and guests’ arrival and departure.
• Help with setup and tech and AV troubleshooting.
• Keep the space tidy throughout the entire booking.
• Assist and resolve any unexpected issues.

Corporate Events:

• Host the tech scout and provide preliminary insight: Get expert advice on best practices for loading in, setup, breakdown, and load-out based on the Casa Manager’s knowledge of the property, building, and neighborhood limitations.
• Coordinate booking check-in: Ensure a seamless start to your event with a well-organized check-in process.
• Coordinate vendors’ arrival, setup, and breakdown: Casa Managers ensure that all vendors are on schedule and that the setup and breakdown processes are managed efficiently.
• Coordinate and supervise your Run of Show, build-ups, and on-site furniture removal/reinstallation: Your Casa Manager will oversee the entire event timeline, ensuring that everything runs according to plan.
• Supervise and coordinate equipment, decorations, F&B, and staff installation: Every aspect of your event setup is handled by your Casa Manager, making sure that all components are in place and functioning smoothly.
• Follow up on recommended protocols: The Casa Manager will work with vendors and collaborators to implement best practices and reduce your booking liability.
• Help coordinate any potential parking permits you may have requested.
• Ensure the space remains tidy and coordinate for bussers or additional staffing to maintain cleanliness.
• Manage trash disposal.
• Ensure zero impact on neighboring buildings and businesses.
• Coordinate and supervise guests’ departure and breakdown.
• Coordinate booking check-out.

Private Events:

• Host the on-site planning meeting: Collaborate with your Casa Manager and potential vendors to receive expert advice on best practices for loading in, setup, breakdown, and load-out, tailored to the property, building, and neighborhood limitations.
• Coordinate booking check-in: Ensure a smooth start with a well-organized check-in process.
• Coordinate and supervise any early deliveries and/or late pickups.
• Supervise F&B arrival, rentals arrival, staff arrival, and equipment arrival.
• Supervise and coordinate equipment, decorations, F&B, and staff installation.
• Ensure your Run Of Show is on schedule at all times.
• Provide guest arrival assistance by adding our Casa Manager’s contact number to your invite.
• Keep the space tidy and coordinate for bussers or additional staffing to maintain cleanliness.
  Manage trash disposal.
• Ensure zero impact on neighboring buildings and businesses.
• Coordinate and supervise guests’ departure and breakdown.
• Coordinate booking check-out.

Media Productions:

• Host the tech scout: Collaborate with your Casa Manager and key production crew members to get expert advice on best practices for loading in, setup, breakdown, and load-out, all tailored to the property, building, and neighborhood limitations.
• Coordinate deliveries and storage: Manage the arrival and proper storage of all equipment, set pieces, and other production materials.
• Coordinate booking check-in: Ensure a smooth start with an organized check-in process for your production crew and vendors.
• Supervise vendors’ arrival, setup, and breakdown: Your Casa Manager will oversee the setup and breakdown processes, ensuring that all vendors, including catering, lighting, and equipment suppliers, are on schedule and everything runs smoothly.
• Manage equipment, set design, and staging: Your Casa Manager will supervise the proper setup of equipment, artwork, and furniture to meet production needs, ensuring that all elements are in place and ready for shooting.
• Follow up on protocols: Ensure that all collaborators adhere to recommended protocols to minimize risk and reduce your booking liability.
• Coordinate talent and crew: Oversee the arrival and departure of talent and crew members, ensuring that everyone is where they need to be at the right time.
• Coordinate production schedule: Manage the timeline of the production, ensuring that the shoot stays on schedule and that the next setup is prepared efficiently.
• Coordinate booking check-out: After production wraps, your Casa Manager will oversee the breakdown and load-out processes and ensure that the booking check-out is completed smoothly.
• Ensure zero-impact operations: Define a proper strategy for a zero-impact operation for neighbors and nearby businesses and buildings. Ensure sound levels remain in check during the entire production if your production has sound requirements.
• Supervise parking permits and floor protection installation.
• Ensure bathrooms are stocked and in good shape.
• Help with any unexpected property-related issues during the rental.

Showrooms:

• Host the tech scout: Collaborate with your Casa Manager and key vendors to receive insights on best practices for loading in, setup, breakdown, and load-out, tailored to the property, building, and neighborhood limitations.
• Coordinate deliveries and storage: Ensure all deliveries arrive on time and are stored properly until needed for setup.
• Coordinate booking check-in: Get off to a smooth start with a well-organized check-in process for vendors and staff.
• Coordinate vendors’ arrival, setup, and breakdown: From catering to lighting, your Casa Manager ensures that all vendors are on schedule and that setup and breakdown are managed efficiently.
• Supervise and coordinate your Run of Show, build-ups, and on-site furniture removal/reinstallation: Your Casa Manager will oversee the entire event timeline, ensuring everything runs according to plan.
• Supervise and coordinate equipment, decorations, F&B, and staff installation: Every element of your showroom setup is handled by your Casa Manager, making sure all components are in place and functioning smoothly.
• Follow up on recommended protocols: The Casa Manager ensures that vendors and collaborators follow best practices, reducing your booking liability.
• Coordinate your appointments’ arrival: Manage guest flow to ensure a seamless experience for everyone attending your showroom.
• Coordinate booking check-out: After your event, your Casa Manager will oversee the booking check-out process, ensuring a smooth and efficient wrap-up.

We know hosting an event, meeting, production, or showroom in an unfamiliar space can lead to schedule delays and logistical errors that directly impact the success of your private event, the ROI of your corporate booking or the experience of your guests. Having a property expert like a Casa Manager protects your investment, ensuring your event runs smoothly and provide an excellent experience to your guests.

Stress-Free Event Management Our Casa Managers handle all logistical aspects, allowing you to focus on your guests and the event itself. From setting up equipment to managing timelines and troubleshooting issues, they ensure a seamless experience.

Expertise in Venue Management With their in-depth knowledge of each venue, Casa Managers optimize the use of space and amenities. They ensure everything is in place and functioning perfectly, enhancing the overall experience for you and your guests.

Reduced Booking Liability Having a Casa Manager on-site significantly reduces booking liability, bringing it close to 0%. This professional oversight ensures that your event runs smoothly with minimal risk.

Having a Casa Manager on-site offers numerous benefits for property owners:

1. Professional Oversight: Casa Managers act as your eyes and ears, ensuring that your property is well-managed and maintained during events.
2. Reduced Risk: With professional oversight and supervised protocols, the likelihood of property damage or neighbor complaints is significantly reduced.
3. Enhanced Security: Casa Managers ensure that all guests and vendors respect the property and its protocols, providing an additional layer of security.
4. Efficient Operations: Casa Managers coordinate all aspects of the booking, from setup to cleanup, ensuring that the property is used efficiently and returned to its original state.
5. Positive Experience for Renters: A well-managed event leads to satisfied clients, positive reviews, and repeat bookings, ultimately increasing the property’s profitability.
6. Zero Impact on Neighbors and Businesses: Casa Managers ensure there is no negative impact on the building, neighbors, or nearby businesses. Maintaining a good relationship with your board, neighbors, and local businesses translates into healthy long-term relationships and successful property management.

Our team of Casa Managers is composed of experienced professionals dedicated to making your event exceptional. Each manager brings unique skills and expertise, ensuring tailored support for your specific needs. Meet Our Casa Managers Team.

Step-by-Step Guide

1. Specify Your Needs: Our booking team will work with you to understand the needs of your projects and propose a few Casa options in our diverse portfolio of unique venues. Each option will have a quote associated including cost of the space rental, cleaning fees and casa manager fees.
2. Select Your Space: Choose the space that best fits your booking needs and budget, with the support of our booking team.
3. Book The Venue: We ensure an easy and streamlined booking process. You will sign a rental agreement and be provided with a Welcome Kit for the property you selected. We offer all types of payment methods: ACH transfer, Wire, Credit Card, Paypal and Venmo. Your quote will reflect the processing fees associated with your payment choice.
4. Confirm Your Casa Manager: Once your booking is confirmed, a Casa Manager will be assigned to your event. Depending on the details of your booking,we may require more than one Casa Manager on-site to ensure a successful booking experience.
5. Enjoy Hassle-Free Support: On the day of your event, your Casa Manager will be there to assist you with all your needs.

Fees and Availability The Casa Manager service starts at $60/hour. All our Casa Managers arrive one hour before your check in to prep the space and follow all check-in protocols and leave one hour after you check out to activate all check out protocols and close the property. This fee includes all the on-site support and expertise needed to ensure your event’s success. Fees for resetting the space after the event are not included, ask us for a quote in your booking. For detailed pricing and availability, contact us.

Are you a professional from the production, events, or corporate industries? Contact us at info@cocoonflexspaces.com to join our team of Casa Managers and enjoy a flexible job that offers semi-stable income. Many of our Casa Managers are artists and creators who appreciate the flexibility and additional income that this role provides. By becoming a Casa Manager, you not only support unique events but also contribute to the creative community. Here are some of the pros:

Ready to elevate your event experience? Contact us today to learn more about our Casa Manager service and to start the booking process.